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This newsletter series will give you insights and
techniques to help you build a better business no
matter how large or small yours is. I always say that
success comes from working on your business
as opposed to in your business. I want to
share with you the systems and philosophies that have
been successful for me over the years.
This is newsletter #36 in the series. If you have
missed prior newsletters, and are enjoying the series,
we encourage you to purchase the program. More
information can be found by clicking on the coupon at
the bottom of this page.
Office appearance sends a message of perceived professionalism, and in today's world, the first impression is a lasting one. A professional and neat work environment makes a strong statement and is important for several reasons:
- Company morale and proficiency increases. Productivity is known to be affected by the work environment. This includes comfortable office layout and work spaces, uncluttered common areas, and easy access to group spaces, supplies and equipment.
- Having a neat and organized work space increases efficiency, saves time and reduces stress.
- Dressing professionally increases self-confidence and attracts like-minded employees. Dressing well communicates power, authority, trust, likability, and confidence both inside your office and out in the field.
- Your work environment should instill confidence in the visitors to the office as to your success and abilities. A messy office (including staff appearance) can alter a client's impression about your competence and ability to deliver.
Most employees would like to point with pride to the company where they work.
Here are some ideas for you to consider:
- There are many products on the market that are available to help someone sort, maintain, and keep their work materials filed and organized while maintaining a neat appearance. Individuals have different work styles and habits, so let your employees know what you consider to be acceptable standards for their working areas and allow them to operate within your standards.
- An office policy, such as a clean desktop at the end of the day (while nice) has not been proven to be necessary. There are those whose workspace has stuff all over the place. They'll tell you they can always find what they need in that jumble, but in the end, it's not beneficial or efficient.
- Not eating at your desk when a break-room is provided can be justified on the basis of rodent control. If you develop standard policies, make sure that they are fair and sensible.
- Provide sufficient files, furniture and equipment so that papers, catalogs, equipment, etc. can be stored safely and neatly.
- Establish procedures for the office to be cleaned on a regular basis, and for the grounds and parking areas to be cleaned and re-striped on a set schedule.
As a manager, you are a role model for your employees and you should be organized and neat. Set a standard for the organization, and enforce your standards consistently.
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We'd love to hear from you about this series, and
the ways you're using it. Send us your comments and
feedback by clicking on Post a Comment below. Look
out for the next part in this series a month from
now, and please share with your colleagues.
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The above content is extracted from Mike Holt's
Business Management Skills Program.
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